Risks are everywhere. Narrate the difference between the projected duration of the project and the actual time it took for the project to be completed. Describe how the project performed in comparison with other projects of the same department, company, or within the same industry. Natural calamities are damaging the infrastructure. Digitization Consult resources aimed at helping cultural heritage institutions manage the digitization of their collections. Ultimately, a project report must maximize the insight gained with minimal effort from the reader. Working Groups. Arriving at a realistic answer to the question of how much material is available for digitization, requires a research project in itself. When sharing your digital content, you need to consider the feasibility of networking with other heritage institutions as well as determining your rights for publishing or distributing this information. The state of resource utilization must also be presented in the status report. This metric deals with how risks and matters that occurred during project implementation were handled and resolved by the team. Click Here to Download Project Status Report XLSX, Click Here to Download Project Update Report DOC, Click Here to Download Project Update Report 2 DOCX, Click Here to Download General Project Report DOCX. This is important since delays or extensions in the plan will entail additional costs and resources. However, even if there is no definitive answer, there are some indicators to the amount of material (number of books etcetera) that are available for digitization. Some of these factors include: A brief account of how long it took for each phase of the project to be implemented is an excellent addition to the report. It should tell us whether the project is on track, if it is ahead, or if it is behind schedule. : IST-2001-35304 Project Co-ordinator: Frits Vaandrager Project Start Date: 1 April 02 Duration: 39 months Factual and objective, this particular type of project report must be able to provide a realistic status of the project, as business executives understand that everything may not go according to the plan. The following websites offer general overviews of the issues surrounding digitization. At the same time, it can give your researchers an accurate idea of your holdings in order to better plan for an onsite visit. It can ensure that the project is kept on track, and any problems, no matter how small they are, will be taken care of in order to prevent them from escalating into bigger ones. Also give an account of how escalated issues were resolved and if they were delivered in a timely manner. Project reports provide stakeholders a birdâs eye view of its current state. Determine practical logistics, document workflows and procedures, and follow up with quality control and quality assurance. It is also vital to know the status of the copyright of the digitized material in your collections. Collection building in the digital era presents challenges that libraries and archives have never before faced. When planning your digitization project you need to visualize your project from start to finish. Key points to include are the following: Provide a list of risks identified and analyzed. Data such as the report type, date and name will be added automatically. It should present a comparison between what has actually been accomplished versus what was supposed to have been achieved at this point of the project. Project milestones are the completion of highly important tasks. View our presentations on Slideshare. There are a number of ways project reporting helps an organization, a team, and even the project itself and here are some of them: You should regularly check up on the amount and quality of work being accomplished and check it against the plan. Page 2 1.1 Executive Summary: Shri Narendra Modi gave its approval for Digital India – A programme to transform India into digital empowered society and knowledge economy. Still Image Working Group This group is involved in a cooperative effort to develop common digitization guidelines for still image materials. Digitization Projects The Digitization Centre works in collaboration with UBC departments, UBC Library branches and other groups within the UBC community to build our digital collections. This metric looks at how the stakeholders participated in the project. State a brief description of the errors identified during the structured walkthrough process per stage. It compares this with an established baseline to see if the project is on track or; if adjustments have to be made if the project is behind its schedule. A person who does not have time to read the entire report thoroughly must be able to get a picture of the current status of the project through the summary of the status report. Your choice of metadata plays a very important role in making your material searchable by your users as does the general usability of your website. Foremost in your mind should be the selection of material for digitization, the type of scanning equipment you will need (or whether or not you should consider outsourcing all or part of your scanning), and the storage of electronic files. Digi Locker. This particular type of project report summarizes information on the project results, the criteria used to measure the effectiveness of the project delivery process, and the feedback from the stakeholders. It has grown and changed over centuries, from the age of the Egyptians and the Great Pyramids of Giza to the building of the Great Wall of China, also including the Parthenon, the Taj Mahal and the Transcontinental Railroad. Indicate whether the project is operating within its expected timelines, and if it is not, provide reasons why. What has been done to address the variances? With a Risk Register, an organization is equipped with a tool to better respond to problems that may arise because of these risks. The reasons for such differences must also be stated in the report. Insights from this information may be used to plan properly for following projects. Through regular project reports, these risks are monitored, and the team can identify ways to handle them. Surefire way of making the report is added, participants with âViewâ rights can view them without having physically! Explain the reasons for each phase without regular updates on how the teamâs ability to observe comply. 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